Project-to-Project Transfer

OBJECTIVE

The Project-to-Project Transfer function is used to correct the costs in one project and transfer them to the correct project. This option can also be used to update the projects when the system is first started. Since the system transfers costs from one activity to another, and these activities can have different general ledger accounts, transferring a transaction creates a general ledger entry.

The total quantities and amounts must equal 0.

To subtract costs from a project, simply make a negative entry.

You can redistribute income and expenses from a master project to a sub-project by clicking the Redistribute Project Costs icon. For more information on this function, refer to the Redistribute Project Costs How to document.

The system regularly uses project-to-project transfers to assign projects. In some cases, since the transaction is generated by the W/C-CSST Processing function, the transaction must be transferred to the general ledger. In other cases, the system creates a transaction and automatically transfers it to the general ledger.

PREREQUISITE

Projects must be defined in the transaction.

Steps

maestro* > Projects > Project Costing > Processing > Project-to-Project Transfer

Transfer between projects

Enter the required information in the Detail tab:

Fields followed by the * character are mandatory fields.

Field

Description

Date*

Date on which the transfer transaction is posted.

NOTE: This date must be within a valid and open period.

Purchase order

Purchase order number, if the transfer is linked to an existing purchase order transaction.

NOTE: The purchase order number can be entered for information purposes only.

Work Order

Work order number, if the transfer is linked to an existing work order transaction and is used for Invoice Preparation (W/O).

NOTE: The work order number can be entered for information purposes only.

Invoice No.

Invoice number, if the transfer is linked to an existing invoice transaction.

NOTE: The invoice number can be entered for information purposes only.

The currency is identified by the system. This value cannot be changed. For all new transactions, the currency displayed is the one configured in the settings for the current company.

The Transaction Type identifies the type of project-to-project transfer and is displayed by the system. This field distinguishes between transactions generated by the system and transactions entered by users.

Field	Description
Date*	Date on which the transfer transaction is posted. NOTE: This date must be within a valid and open period.
Purchase order	Purchase order number, if the transfer is linked to an existing purchase order transaction. NOTE: The purchase order number can be entered for information purposes only.
Work Order	Work order number, if the transfer is linked to an existing work order transaction and is used for Invoice Preparation (W/O). NOTE: The work order number can be entered for information purposes only.
Invoice No.	Invoice number, if the transfer is linked to an existing invoice transaction. NOTE: The invoice number can be entered for information purposes only.

Breakdown section:

Field

Description

Description

Description that identifies the transaction in Project Inquiry and report printing (list of project transactions, detailed expenses, list of project purchases, etc.).

Company

Company to which the transaction belongs or to which the transaction can go.

NOTE: Available in multidimensional mode only.

Project-#*

Project affected by the transfer.

NOTE: The list of available projects is displayed based on Security Management.

Activity*

Activity of the project to which the line amount is transferred.

Group*

Group of expenses or income to be allocated.

Quantity

Quantity to be transferred from one project to the other.

NOTE: This field is optional. If used, a unit price must be entered.

Unit price

Unit price according to the quantity.

Amount*

Amount to be transferred for the project, for each detail line.

NOTE: If a quantity and unit price are entered, the system performs the calculation automatically.

Tax 1

Tax code to be applied.

Tax 2

Tax code to be applied.

Currency

Displays the currency associated with the company.

NOTE: Available in multidimensional mode only.

Transaction Status

Specifies whether the project-to-project transfer has been invoiced or not.

NOTES: Depending on the setting of the Do not allow modifications on transactions billed option in Configuration for Invoice Preparation (W/O) or Cost Plus Invoicing, you can prevent changes to a transfer transaction if it has been invoiced or is being invoiced.

Applies only to transactions invoiced using the Invoice Preparation (W/O) or Cost Plus Invoicing modules.

By default, this column is not visible. To display it, click in the breakdown grid and select the Configuration option.

Field	Description
Description	Description that identifies the transaction in Project Inquiry and report printing (list of project transactions, detailed expenses, list of project purchases, etc.).
Company	Company to which the transaction belongs or to which the transaction can go. NOTE: Available in multidimensional mode only.
Project-#*	Project affected by the transfer. NOTE: The list of available projects is displayed based on Security Management.
Activity*	Activity of the project to which the line amount is transferred.
Group*	Group of expenses or income to be allocated.
Quantity	Quantity to be transferred from one project to the other. NOTE: This field is optional. If used, a unit price must be entered.
Unit price	Unit price according to the quantity.
Amount*	Amount to be transferred for the project, for each detail line. NOTE: If a quantity and unit price are entered, the system performs the calculation automatically.
Tax 1	Tax code to be applied.
Tax 2	Tax code to be applied.
Currency	Displays the currency associated with the company. NOTE: Available in multidimensional mode only.
Transaction Status	Specifies whether the project-to-project transfer has been invoiced or not. NOTES: Depending on the setting of the Do not allow modifications on transactions billed option in Configuration for Invoice Preparation (W/O) or Cost Plus Invoicing, you can prevent changes to a transfer transaction if it has been invoiced or is being invoiced. Applies only to transactions invoiced using the Invoice Preparation (W/O) or Cost Plus Invoicing modules. By default, this column is not visible. To display it, click in the breakdown grid and select the Configuration option.

Click Save.
Click Transfer.

You can transfer several transactions at a time by clicking the Transfer Transactions icon on the main menu.

Project-to-Project Transfer

OBJECTIVE

PREREQUISITE

Steps

Transfer between projects

See also